As an established award-winning international branding and design agency, Team Creatif (TC) is looking for an Office Secretary to join the team. TC is a Paris-based agency whose APAC regional HQ is in Jakarta. We work with a number of Indonesian and global clients and are growing fast.
The role is within a multicultural team who consider each other “family”. And as such, you must be comfortable pulling your own weight and taking ownership and responsibility of your tasks from day one.
Role and responsibilities include:
- Prepare and disseminate forms
- File and update contact information of employees, customers, suppliers and external partners
- Maintain office inventory (office stationery, water supply, etc.) and place appropriate orders
- Prepare, support and facilitate the completion of regular weekly and monthly report of office operational e.g. driver timesheet and overtime, employee attendance, etc.
- Develop and maintain a filing system
- Undertake occasional receptionist duties
- Provide the information regarding the services/products of the company.
- Responsible in handling documents/package shipping such as; send documents via courier.
- Other duties from time to time as requested by line Manager.
- ENGLISH is a MUST
- Candidate must have at least a Diploma, especially from AKSEK/STIKS Tarakanita and/or equivalent.
- A minimum of 2 years’ proven experience in a similar role.
- Good understanding of office administration and basic bookkeeping practices.
- Superb written and verbal communication skills.
- Excellent organizational and multi-tasking abilities.
- Strong knowledge of MS Office programs.
- Strong analytical skills
- Strong communications and interpersonal skills
- Detail-oriented, super organized and high sense of responsibility
- Ability to work in a multinational / multicultural environment within the Creative industry
Get in touch
If the above description excites you, please apply with a cover letter and CV / portfolio. If we feel you could be a great match, we’ll call you in for a coffee and a chat.